Senior Specialist, Corporate Services & Facilities – Canada (Visa Job)

Permanent Global Jobs LTD in Business/ Management
  • Edmonton, Alberta T5J 3P4, Canada View on Map
  • Post Date : September 4, 2020
  • Salary: CA$22.00 - CA$35.00 / Hourly
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Job Detail

  • Offered Salary Competitive
  • Career Level Staff
  • Experience 3 Years
  • Gender Any
  • Industry Other
  • Qualifications Bachelor's Degree

Job Description

Responsibilities

  • Executing key components of the key AIMCo Resilience Program, including facilities, emergency response, travel safety, physical security and occupational health and safety
  • Providing first-line facilities and health & safety support for daily operations and emergency response situations
  • Leading accommodations and space planning
  • Liaising directly with building staff, property managers and contractors to identify facilities issues and develop solutions in a timely manner
  • Creating robust facilities, travel management, security and occupational health and safety plans and strategies in collaboration with internal stakeholders
  • Implementing Security Validation Assessment recommendations and overseeing AIMCo’s physical security program
  • Drafting health & safety policies and procedures in alignment with jurisdictional laws and regulations
  • Mapping and ongoing coordination of AIMCo’s employee and consultant onboarding/offboarding processes
  • Contributing to the development and day-to-day management of the Facilities budget, including purchasing from approved vendors
  • Oversight of AIMCo’s Joint Health & Safety Committees and a new Facilities working group comprised of Office Managers from all AIMCo office locations
  • Developing, organizing and delivering employee training and education opportunities related to occupational health & safety, guest management and travel management
  • Participating in AIMCo Resilience Governance Committee and Crisis Management Team meetings as a non-voting member
  • Implementing new office sustainability initiatives to realize cost savings and promote corporate citizenship
  • Tracking lease agreements
  • Acting as relationship manager for guest management and travel assistance software and information subscriptions
  • Reporting on facilities and health & safety initiatives, goals, objectives and statistics
  • Monitoring industry and peer best practices in facilities and health & safety

 

Our Ideal Candidate

  • Possesses a diploma or certificate in Project Management, Business Continuity, Occupational Health & Safety, Crime Prevention through Environmental Design, Facility Management Administration, or similar
  • Minimum 10 years’ relevant experience
  • Demonstrates expertise in office and building management, space allocation and budget coordination
  • Hands on experience with leading occupational health & safety and involvement with emergency response initiatives, as well developing and delivering employee training in these areas
  • Proficient in MS Office Suite
  • Embraces a variety of opinions, comfortable with professional debate and collaborates to generate best solutions
  • Passion for continuous learning and excellent team player
  • Strong business acumen and adept at managing shifting priorities and emergency situations
  • Demonstrates a high degree of accountability and encourages others to do the same
  • Thrives under pressure and takes a proactive approach to problem solving
  • Excellent written and verbal communication skills, especially as it relates to drafting and articulating policies and procedures
  • Strong interpersonal skills, with the ability to build long-term relationships with various internal and external stakeholders
  • Maintains flexibility in providing on-call, after hours and overnight escalation calls
  • Holds current First Aid and CPR certification
  • Knowledge of diversity & inclusion and sustainability concepts as they relate to facilities and health & safety are considered an asset
  • Ability to provide mentorship, instruction or guidance to other members of the Corporate Services team

 

Success Factors

12-month success will be achieved by having a strong understanding of AIMCo’s Resilience Program, facilities and numerous stakeholders, as well as maintaining front-line support for daily operations and emergency response.

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